GUIDELINES FOR PREPARING THE TEXTS FOR PUBLICATION

IN THE SEMI-ANNUAL JOURNAL
‘ARCHIWA BIBLIOTEKI I MUZEA KOŚCIELNE’

 

 

General

  1. Articles submitted to the semi-annual journal ‘Archiwa Biblioteki i Muzea Kościelne’(ABMK) should not have been published before or cannot be submitted to the editors of any other journal at the same time. It should not have been published online in the same or another language either. Only one article can be accepted into one issue of the journal. The author of this text is obliged to present (in an electronic/scanned/paper version) the declaration: Submitting an article to the editorial office of the semi-annual journalArchiwa Biblioteki i Muzea Kościelne’ together with the statement regarding the contribution of the individual authors and the sources of research funding. The form of the declaration is on the website of the semi-annual journal ‘Archiwa Biblioteki i Muzea Kościelne’.
  2. Articles intended for publication in the pages of the semi-annual journal ‘Archiwa Biblioteki i Muzea Kościelne’ can be sent by traditional mail on a CD or by email as an attachment.
  3. Articles should be accompanied by a short abstract (min. 200- max. 250 words), keywords and a bibliography. Brief communications, reviews and reports should only be accompanied by a bibliography.
  4. The text of the article should be written in RTF format (*.rtf) – Rich Text Format
  5. All kinds of illustrations intended for the text (graphics, charts, maps, photos, etc.) need to be provided in separate graphic files in TIFF format (*.tiff) – Tagged Image File Format in 300 dpi resolution.
  6. The author bears the responsibility arising from publishing rights and copyrights (quotations, reprints of illustrations, tables and graphs from other sources).
  7. Critical editions of the Latin sources and the ones from the Old Polish period need to be based on the appropriate publishing instructions.
  8. Articles should be written in the Latin alphabet and the texts which are written in the languages using a different alphabet (e.g. Cyrillic) should be transcribed/transliterated.
  9. Reviews should be accompanied by a full bibliographic description of the reviewed publication, including information about the publisher, the number of numbered and unnumbered pages, as well as the number of illustrations.
  10. Information about the authors included in ABMK together with their articles should contain the following data: author’s name, a degree and an academic title, affiliation (Institute, Department, etc.), an email address.
  11. If the author fails to send his revision on time, it means that he agrees to have the text published in its current form.
  12. The editors reserve the right to reject an article for publication without giving a reason.
  13. The submitted materials are not returned to authors.
  14. A copy of the materials intended for publication should be stored on an electronic medium until the paper appears in print.
  15. Publishing rights are assigned to the publisher.
  16. Authors do not pay any fees or bear any costs for publishing in the semi-annual journal ‘Archiwa Biblioteki i Muzea Kościelne’.

 

 

The main text

  1. Formatting should be kept to a minimum – it is enough to highlight titles, subtitles and opening lines of paragraphs.
  2. Quotations that run on in the text should be enclosed in quotation marks; quotations that are broken off from the text (called displayed quotations) should be written without quotation marks.
  3. Quotations within quotations should be placed within double quotation marks “”.
  4. In the main text, the titles of a free-standing publication are set in italics while the titles of an item within a publication are set in regular type within single quotation marks.
  5. Terms defined and discussed in the text – in italics without quotation marks.
  6. Phrases used in a figurative sense – in regular type without quotation marks.
  7. Do not use a space to achieve the effect of sparse print for highlights in the text.
  8. Dates are written without abbreviations. Arabic numerals are used to write centuries (19th century). The names of the months should be in full wording (11 November 1918).
  9. We use en dash ‘–‘ in the text. Hyphens (short marks) without a space either side: ‘-‘ are used only between the numbers when giving the pages (pp. 2-50) or dates (2005-2010).

 

Footnotes

  1. Footnotes should be written in the Latin alphabet and the texts which are written in the languages using a different alphabet (e.g. Cyrillic) should be transcribed/transliterated.
  2. Authors should use footnotes with the reference number in the text inserted before the punctuation (except in the case of abbreviations ending the sentence e.g. B.C. [Before Christ])
  3. Authors ought to use a shortened bibliographic description, in which the following details should not be included: the name of the publisher, the names of the translators, the number of the previous editions (except when the work had more than one editions in the same year). The elements of a bibliographic description are separated by commas;
  4. a) books: the initials of the first and middle names of the author, author’s surname, the title (in italics), the place and year of publication, pages.

Example:

Weiss, Biskupstwa bezpośrednio zależne od Stolicy Apostolskiej w średniowiecznej Europie, Lublin 1992, pp. 145-176.

 

b) articles in joint publications: the initials of the first and middle names of the author, author’s surname, the title (in italics), in: the title of a joint publication (in italics), the initials of the first and middle names of the editors, the place and year of publication, pages.

Example:

Weiss, Dokument lokacyjny króla Jana III Sobieskiego dla Obry - Bernardowa, in: Historia świadectwem czasów, ed. W. Bielak, S. Tylus, Lublin 2006, pp. 493-516.

 

c) journal articles: the initials of the first and middle names of the author, author’s surname, the title of the article (in italics), ‘the title of the journal’ (set in regular type within quotation marks), the year or the volume (the year of publication) an issue number, pages (in: is not inserted before the title of the journal)

Example:

Weiss, Rejestr ekspedycji ks. biskupa Jana Albertrandiego wikariusza i oficjała generalnego archidiakonatu warszawskiego z lat 1795-1797, ‘Archiwa Biblioteki i Muzea Kościelne’, 92 (2009) pp. 247-298.

 

d) encyclopedic entries: the initials of the first and middle names of the author, author’s surname, the title of the entry (in italics), in: the title of the encyclopedia (in italics), the volume, the initials of the first and middle names of the editors, editors’ surnames, the place and year of publication, pages.

Example:

Lenort, Archiwa Biblioteki i Muzea Kościelne, in: Encyklopedia katolicka, vol. 1, ed. F. Gryglewicz, Lublin 1985, column 877.

 

e) archival materials: the name of the archive, the reference number, the title, pages or cards (everything in regular type)

Example:

AAL, ref. Dz IV 22, Życiorys ks. Stanisława Brajczewskiego, card 46.

Note: it is necessary to give the full name of the archive the first time a source is cited. Then it should be followed by an abbreviated name in parentheses, e.g. Archiwum Archidiecezji Lubelskiej (AAL). Similarly for all abbreviations referring to the names of institutions and organizations (also in the main text).

 

f) website addresses: at the end – only the access date in brackets, without a space after dots.

Example:

Katolicki Uniwersytet Lubelski Jana Pawła II, http://www.kul.pl/ (space: 15.04.2016)

 

g) electronic documents: the title of the entry or the article, at the end – the access date, without a space after dots.

Example:

Ośrodek Archiwów Bibliotek i Muzeów Kościelnych, osrodek-archiwow-bibliotek-i-muzeow-koscielnych,123.html (space: 15.04.2016)

 

4. If citing the same source again, use: author’s surname (except when there are different authors with the same surname – then the initials of the first and middle names are also included), the beginning of the title (in italics, without ellipsis), pages. Do not use cit!

Example:

Weiss, Rejestr ekspedycji, pp. 250-251.

 

Bibliography

The bibliography should be written in the Latin alphabet and the texts which are written in the languages using a different alphabet (e.g. Cyrillic) should be transcribed/transliterated.

a) books: author’s name and surname (not initials!), the title of the book (in italics), the place and year of publication, pages.

Example:

Weiss Anzelm, Biskupstwa bezpośrednio zależne od Stolicy Apostolskiej w średniowiecznej Europie, Lublin 1992.

 

b) articles in joint publications: author’s name and surname (not initials!), the title of the article [in italics], in: the title of a joint publication (in italics), the initials of the first and middle names of the editors and their surnames, the place and year of publication, pages.

Example:

Weiss Anzelm, Dokument lokacyjny króla Jana III Sobieskiego dla Obry - Bernardowa, in: Historia świadectwem czasów, ed. W. Bielak, S. Tylus, Lublin 2006, pp. 493-516.

 

c) journal articles: author’s name and surname (not initials!), the title of the article (in italics), ‘the title of the journal’ [set in regular type within quotation marks], the year or the volume (the year of publication), an issue number, pages (in: is not inserted before the title of the journal).

Example:

Weiss Anzelm, Rejestr ekspedycji ks. biskupa Jana Albertrandiego wikariusza i oficjała generalnego archidiakonatu warszawskiego z lat 1795-1797, ‘Archiwa Biblioteki i Muzea Kościelne’, 92 (2009) pp. 247-298.

 

d) encyclopedic entries: author’s name and surname (not initials!), the title of the entry (in italics), in: the title of the encyclopedia (in italics), the volume, the initials of the first and middle names of the editors and their surnames, the place and year of publication, pages.

Example:

Lenort Feliks, Archiwa Biblioteki i Muzea Kościelne, in: Encyklopedia katolicka, vol. 1, ed. F. Gryglewicz, Lublin 1985, column 877.

 

e) archival materials: the name of the archive, the reference number, the title, pages or cards (everything in regular type).

Example:

AAL, ref. Dz IV 22, Życiorys ks. Stanisława Brajczewskiego, card 46.

Note: It is necessary to give the full name of the archive followed by an abbreviated name in parentheses, e.g. Archiwum Archidiecezji Lubelskiej (AAL).

 

f) website addresses: at the end – only the access date in brackets, without space after dots.

Example:

Katolicki Uniwersytet Lubelski Jana Pawła II, http://www.kul.pl/ (space: 15.04.2016)

 

g) electronic documents: the title of the entry or the article, at the end – only the access date, without space after dots.

Example:

Ośrodek Archiwów Bibliotek i Muzeów Kościelnych, osrodek-archiwow-bibliotek-i-muzeow-koscielnych,123.html (space: 15.04.2016)

 

 

Author’s copy

The author who would like to receive a free copy of ABMK in which his article is included must first declare that he wants to receive the issue of the journal or his article in the form of a PDF file.

Since the receiving of author’s copy requires payment of a tax, the author has to provide the following data necessary for a tax return:

  1. ID number or TIN (only people running a business)
  2. Tax Office to which the taxpayer is responsible
  3. Address of permanent residence and for correspondence, if different from permanent residence.